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Preparing for an RFP

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Lesson:

Preparing for an RFP

Course: RFP Process for HR
Module: Understanding an RFP
Lesson Type: Video
Lesson Duration: 2:00

Lesson Content

As noted earlier, RFIs are often a part of the RFP process. Internally, it is important to determine the scope of what is being requested and then provide potential suppliers with that information prior to the beginning of the formal RFP project.

Later in the course, I’ll discuss the particulars of planning and scheduling an RFP, figuring out a timeline and incorporating the use of tools and trackers to keep the project moving until selection and implementation.

At the beginning, it is critical to know if any contracts are expiring and allow enough time to either renew or find a replacement to supply services, especially for critical functions such as payroll and benefits.

It is suggested that a planning meeting with all critical stakeholders be held far in advance of any actual RFP to iron out details and responsibilities.

Here’s a couple more “Dos” and “Don’ts”

Meet with senior team members as appropriate before beginning the process. Specifically meet with your boss to ensure alignment. This will impact the buy-in necessary.

Think through the impact of a change in vendor, product and or service to end users.

Consider any communication needs to be provided at the front end.

Don’t allow extras that are outside of the scope or need of the RFP to be brought into the discussion or project.

And, finally, don’t get caught up in minutia, especially at the beginning.

Instructor:

Mark Fogel

Mark S. Fogel, SHRM-SCP, SPHR, GPHR, is an educator working as a Senior Adjunct Professor of distinction at Adelphi University’s Business School. Mark leads HR classes for MBA and Undergrad...

Mark's Full Bio

Module 1 0/4

Understanding an RFP

Introduction

What is an RFP & Common RFPs for HR

Who is Involved in the RFP Process

Preparing for an RFP

Module 2 0/3

Identify the Purpose for Conducting the Specific RFP

Understanding Contract Lengths & Renewal Terms

Setting the Scope & Requirments

Achieving Consensus on the RFP Parameters

Module 3 0/2

Roles & Responsibilities

RACI

Module 4 0/4

Conducting a Needs Analysis

What is Important & What's Not Important?

Marketplace Trends & Considerations

Impact on the Organization

Key Measurements & Metrics

Module 5 0/3

Establish an RFP schedule

Begin at the End

Participant & Business Scheduling Considerations

Service Provider Transition Timing

Module 6 0/4

Assemble & Assess Vendors

Purchasing Department Requirements

Who & How many Vendors to Invite

Providing Information to the Vendors

Reference Checks

Module 7 0/5

Evaluating Proposals

Establish Quality & Criticality Factors

Develop a Rubric to Capture Key Capabilities

Select an Evaluation Team

Make a Selection

Complete the Process

Module 8 0/4

Post RFP Actions

Notify Winner & all Participants

Transitioning, Contracts & Miscellaneous

Conclusion

Quiz

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